About Us
JAAGO Foundation Trust is a non-profit development organization with a mission to eradicate poverty in Bangladesh through education and positive change. JAAGO focuses on various sectors, including education, youth development, women empowerment, climate change, and governance. JAAGO provides free, high-quality education to children through conventional and digital schooling programs, serving 4500 students currently. Our Youth Development Program empowers 50,000 young citizens with skills and resources for national development. JAAGO addresses challenges faced by women and girls, offering alternative learning opportunities in underrepresented communities. JAAGO actively collaborates with local communities, women, youth, and marginalized groups to develop climate resilience and sustainable livelihood options. JAAGO promotes civic education to enhance youth civic participation, collective action, and leadership for effective societal change.
Position Summary
Grants Coordinator will support JAAGO's resource mobilisation efforts through the development of competitive funding proposals, effective donor engagement, and sound grants management practices. The position will be responsible for coordinating the preparation of concept notes, technical proposals, logical frameworks, and grant applications, ensuring alignment with donor priorities, organisational objectives, and applicable funding requirements. Working closely with programme, MEAL, finance, and other relevant teams, the Grants Coordinator will facilitate proposal development, contribute to budget preparation, manage grant submission processes, and support donor communication and reporting. The role requires strong technical writing and analytical capabilities, sound understanding of the project and grant lifecycle, and the ability to coordinate multiple assignments within agreed timelines.
Job Responsibilities
Proposal Development and Grant Writing:
- Coordinate and contribute to the development of concept notes, expressions of interest, technical proposals, and grant applications in accordance with donor guidelines and organisational priorities.
- Develop clear, evidence- based proposal narratives, including problem analyses, project objectives, implementation approaches, expected results, sustainability considerations, and risk mitigation measures.
- Prepare logical frameworks, theories of change, results frameworks, activity plans, and performance indicators in consultation with programme and MEAL teams.
- Review and consolidate technical inputs from relevant departments to ensure coherence, accuracy, and consistency across proposal documents.
- Support proposal review and quality assurance processes, incorporating internal feedback and ensuring compliance with donor requirements prior to submission.
Resource Mobilisation and Grant Acquisition:
- Identify and assess funding opportunities from bilateral and multilateral agencies, foundations, development partners, and other institutional donors.
- Review calls for proposals, funding guidelines, eligibility criteria, and donor priorities to inform funding decisions and proposal development.
- Maintain an updated pipeline of funding opportunities, including application requirements, submission deadlines, and proposal status.
- Coordinate the collection and preparation of institutional documents and supporting materials required for grant applications.
- Manage proposal submission processes, ensuring completeness, accuracy, and adherence to donor requirements and deadlines.
Proposal Budget Development and Financial Coordination:
- Work closely with Finance and Programme teams to develop proposal budgets aligned with planned activities, delivery requirements, and donor guidelines.
- Contribute to activity- based cost estimates, budget narratives, financial justifications, and resource planning.
- Review the consistency between technical proposals, implementation plans, and corresponding budget allocations.
- Support budget revisions and respond to financial clarifications during proposal development and donor negotiations.
Donor Engagement and Partnership Coordination:
- Support communication and engagement with existing and prospective donors, funding partners, and other relevant stakeholders.
- Prepare donor correspondence, funding enquiries, briefing notes, presentations, and responses to technical queries.
- Coordinate donor meetings, proposal discussions, and follow- up communications in collaboration with relevant departments.
- Maintain accurate records of donor communication, funding priorities, and engagement outcomes to support relationship management and future funding opportunities.
Grants Management, Donor Reporting and Compliance:
- Coordinate the preparation, review, and timely submission of high- quality narrative and financial reports in accordance with donor requirements, reporting schedules, and contractual obligations.
- Liaise with Programme Implementation, MEAL, Finance, and other relevant departments to collect, verify, and consolidate information required for donor reporting.
- Ensure donor reports accurately reflect project progress, achievements, challenges, expenditure, and progress against agreed targets and indicators.
- Maintain and regularly update donor reporting calendars, track submission deadlines, and proactively follow up with relevant teams to ensure timely delivery.
- Support grant administration throughout the project lifecycle, including agreement reviews, compliance monitoring, grant modifications, budget revisions, and project close-out.
- Maintain complete and organised grant documentation, including donor correspondence, agreements, amendments, submitted reports, and supporting records.
Internal Coordination and Knowledge Management:
- Coordinate with Programme Implementation, MEAL, Finance, Procurement, Communications, and other departments to ensure timely inputs and effective delivery of grant-related assignments.
- Facilitate internal planning meetings, technical discussions, and proposal development processes, with clear responsibilities and follow-up actions.
- Monitor proposal development schedules, track departmental contributions, and flag potential delays or submission risks to the supervisor.
- Maintain grants management databases, proposal trackers, donor profiles, reporting calendars, and relevant institutional documents.
- Contribute to the improvement of proposal development tools, internal coordination mechanisms, and grants management procedures.
- Undertake other related responsibilities assigned by the supervisor, consistent with the objectives of the Grants Management Department.
Safeguarding:
- Uphold and promote the organization's safeguarding policies to ensure the safety, dignity, and well-being of all children, young people, and vulnerable adults engaged in our activities.
- Immediately report any concerns, suspicions, or incidents of safeguarding breaches in line with the organization's reporting procedures.
- Maintain professional boundaries and conduct that fosters a safe and respectful environment for all beneficiaries, colleagues, and stakeholders.
Proposal Development and Grant Writing:
- Coordinate and contribute to the development of concept notes, expressions of interest, technical proposals, and grant applications in accordance with donor guidelines and organisational priorities.
- Develop clear, evidence- based proposal narratives, including problem analyses, project objectives, implementation approaches, expected results, sustainability considerations, and risk mitigation measures.
- Prepare logical frameworks, theories of change, results frameworks, activity plans, and performance indicators in consultation with programme and MEAL teams.
- Review and consolidate technical inputs from relevant departments to ensure coherence, accuracy, and consistency across proposal documents.
- Support proposal review and quality assurance processes, incorporating internal feedback and ensuring compliance with donor requirements prior to submission.
Resource Mobilisation and Grant Acquisition:
- Identify and assess funding opportunities from bilateral and multilateral agencies, foundations, development partners, and other institutional donors.
- Review calls for proposals, funding guidelines, eligibility criteria, and donor priorities to inform funding decisions and proposal development.
- Maintain an updated pipeline of funding opportunities, including application requirements, submission deadlines, and proposal status.
- Coordinate the collection and preparation of institutional documents and supporting materials required for grant applications.
- Manage proposal submission processes, ensuring completeness, accuracy, and adherence to donor requirements and deadlines.
Proposal Budget Development and Financial Coordination:
- Work closely with Finance and Programme teams to develop proposal budgets aligned with planned activities, delivery requirements, and donor guidelines.
- Contribute to activity- based cost estimates, budget narratives, financial justifications, and resource planning.
- Review the consistency between technical proposals, implementation plans, and corresponding budget allocations.
- Support budget revisions and respond to financial clarifications during proposal development and donor negotiations.
Donor Engagement and Partnership Coordination:
- Support communication and engagement with existing and prospective donors, funding partners, and other relevant stakeholders.
- Prepare donor correspondence, funding enquiries, briefing notes, presentations, and responses to technical queries.
- Coordinate donor meetings, proposal discussions, and follow- up communications in collaboration with relevant departments.
- Maintain accurate records of donor communication, funding priorities, and engagement outcomes to support relationship management and future funding opportunities.
Grants Management, Donor Reporting and Compliance:
- Coordinate the preparation, review, and timely submission of high- quality narrative and financial reports in accordance with donor requirements, reporting schedules, and contractual obligations.
- Liaise with Programme Implementation, MEAL, Finance, and other relevant departments to collect, verify, and consolidate information required for donor reporting.
- Ensure donor reports accurately reflect project progress, achievements, challenges, expenditure, and progress against agreed targets and indicators.
- Maintain and regularly update donor reporting calendars, track submission deadlines, and proactively follow up with relevant teams to ensure timely delivery.
- Support grant administration throughout the project lifecycle, including agreement reviews, compliance monitoring, grant modifications, budget revisions, and project close-out.
- Maintain complete and organised grant documentation, including donor correspondence, agreements, amendments, submitted reports, and supporting records.
Internal Coordination and Knowledge Management:
- Coordinate with Programme Implementation, MEAL, Finance, Procurement, Communications, and other departments to ensure timely inputs and effective delivery of grant-related assignments.
- Facilitate internal planning meetings, technical discussions, and proposal development processes, with clear responsibilities and follow-up actions.
- Monitor proposal development schedules, track departmental contributions, and flag potential delays or submission risks to the supervisor.
- Maintain grants management databases, proposal trackers, donor profiles, reporting calendars, and relevant institutional documents.
- Contribute to the improvement of proposal development tools, internal coordination mechanisms, and grants management procedures.
- Undertake other related responsibilities assigned by the supervisor, consistent with the objectives of the Grants Management Department.
Safeguarding:
- Uphold and promote the organization's safeguarding policies to ensure the safety, dignity, and well-being of all children, young people, and vulnerable adults engaged in our activities.
- Immediately report any concerns, suspicions, or incidents of safeguarding breaches in line with the organization's reporting procedures.
- Maintain professional boundaries and conduct that fosters a safe and respectful environment for all beneficiaries, colleagues, and stakeholders.
Qualifications & Experience
Education:
- Bachelor's or Master's degree in Development Studies, International Relations, Economics, Social Sciences, Public Administration, Business Administration, or a related discipline from a recognised university.
- Additional training or professional qualifications in project management, proposal development, results-based management, or grants management will be an advantage.
Experience:
- Minimum 2-3 years of relevant professional experience in proposal development, institutional fundraising, grants management, or resource mobilisation, preferably within the development or humanitarian sector.
- Demonstrated experience in developing concept notes, technical proposals, logical frameworks, and grant applications for institutional funding opportunities.
- Practical experience in proposal budgeting, donor communication, and coordination with multidisciplinary teams.
- Familiarity with grant management processes, donor compliance requirements, and reporting obligations.
- Previous experience engaging with bilateral or multilateral donors, international foundations, or other institutional funding partners will be an advantage.
Education:
- Bachelor's or Master's degree in Development Studies, International Relations, Economics, Social Sciences, Public Administration, Business Administration, or a related discipline from a recognised university.
- Additional training or professional qualifications in project management, proposal development, results-based management, or grants management will be an advantage.
Experience:
- Minimum 2-3 years of relevant professional experience in proposal development, institutional fundraising, grants management, or resource mobilisation, preferably within the development or humanitarian sector.
- Demonstrated experience in developing concept notes, technical proposals, logical frameworks, and grant applications for institutional funding opportunities.
- Practical experience in proposal budgeting, donor communication, and coordination with multidisciplinary teams.
- Familiarity with grant management processes, donor compliance requirements, and reporting obligations.
- Previous experience engaging with bilateral or multilateral donors, international foundations, or other institutional funding partners will be an advantage.
Skills & Competencies
- Proposal Development and Technical Writing: Excellent ability to develop coherent, persuasive, and technically sound funding proposals, concept notes, and grant-related documents.
- Results-Based Project Design: Strong understanding of logical frameworks, theories of change, results chains, performance indicators, and monitoring and evaluation principles.
- Budgeting and Financial Literacy: Working knowledge of proposal budgeting, cost estimation, budget narratives, financial planning, and donor financial requirements.
- Grants Management: Sound understanding of the grant lifecycle, contractual obligations, donor compliance, reporting requirements, and grant documentation.
- Communication and Interpersonal Skills: Excellent written and verbal communication skills in English and Bangla, with the ability to engage effectively with internal and external stakeholders.
- Presentation and Facilitation: Strong presentation skills and the ability to prepare professional briefing materials, facilitate discussions, and communicate technical information to diverse audiences.
- Coordination and Teamwork: Proven ability to work across departments, coordinate multiple contributors, manage competing priorities, and build productive working relationships.
- Analytical and Research Skills: Ability to assess donor requirements, analyse development challenges, interpret information, and translate evidence into practical project interventions.
- Digital Proficiency: Advanced working knowledge of Microsoft Office applications, particularly Word, Excel, and PowerPoint, and familiarity with digital collaboration and document management platforms.
- Planning and Delivery: Strong organisational skills, attention to detail, sound judgement, and the ability to work independently while meeting demanding deadlines.
- Professional Integrity: Demonstrated accountability, discretion, adaptability, and commitment to organisational values, safeguarding principles, and ethical standards.
- Proposal Development and Technical Writing: Excellent ability to develop coherent, persuasive, and technically sound funding proposals, concept notes, and grant-related documents.
- Results-Based Project Design: Strong understanding of logical frameworks, theories of change, results chains, performance indicators, and monitoring and evaluation principles.
- Budgeting and Financial Literacy: Working knowledge of proposal budgeting, cost estimation, budget narratives, financial planning, and donor financial requirements.
- Grants Management: Sound understanding of the grant lifecycle, contractual obligations, donor compliance, reporting requirements, and grant documentation.
- Communication and Interpersonal Skills: Excellent written and verbal communication skills in English and Bangla, with the ability to engage effectively with internal and external stakeholders.
- Presentation and Facilitation: Strong presentation skills and the ability to prepare professional briefing materials, facilitate discussions, and communicate technical information to diverse audiences.
- Coordination and Teamwork: Proven ability to work across departments, coordinate multiple contributors, manage competing priorities, and build productive working relationships.
- Analytical and Research Skills: Ability to assess donor requirements, analyse development challenges, interpret information, and translate evidence into practical project interventions.
- Digital Proficiency: Advanced working knowledge of Microsoft Office applications, particularly Word, Excel, and PowerPoint, and familiarity with digital collaboration and document management platforms.
- Planning and Delivery: Strong organisational skills, attention to detail, sound judgement, and the ability to work independently while meeting demanding deadlines.
- Professional Integrity: Demonstrated accountability, discretion, adaptability, and commitment to organisational values, safeguarding principles, and ethical standards.
Application Deadline
October 31, 2026